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MMIS Administrator



Apply Now Job ID 146713 Date posted 02/05/2018

Position Summary:

Responsible for the day-to-day operations of the Peoplesoft Materials Management System.
Represent Lahey Health Supply Chain functions in the implementation, upgrade and testing of Inventory and Purchasing systems, including implementation of the PeopleSoft Materials Management System. Manage the item master file data and procedures to ensure that required information is accurately and securely maintained. Provide responsive information in the form of reports and statistical presentations to management and others with authorized access. Implement new programs and systems using product and usage data to support all business and functional areas. Provide day-to-day guidance and direction for all resources assigned to Supply Chain in regards to information systems and inventory control functions.

Essential Duties & Responsibilities including but not limited to:

1. Work with the Director of Purchasing and the SR MMIS Administrator to implement the Supply Chain software systems which best meet the needs of these functions and the best strategic interest of Lahey Health (currently PeopleSoft SCM 9.0). Keep the team members informed, motivated and enthusiastic during technical delays and informational delays in other business areas during the implementation process. Work with subcommittees assigned to specific project tasks.

3. Maintain data integrity of item master file, including price updates, item adds, part # changes and interface data (for example, for Epic and Pyxis). Provide cross reference data for conversions.

4. Receive and resolve Help Desk Remedy tickets for Peoplesoft Supply Chain issue

5. Monitor processes of systems including, but not limited to: Peoplesoft, GHX, Pyxis. Provide resolution to issues as needed. Maintain and build queries as needed to allow for data extraction using the PeopleSoft query manager tool.

6. Respond to Senior Management, Supply Chain, Finance and clinical and hospital manager requests for information by designing/creating processes and reports, producing some on request and some on automatic schedule.

7 Participate in the budget process by researching supply records to identify misappropriated dollars and assisting managers in requisition adjustments to charges.

8. Submit requests to the Director of Purchasing for updates and hardware modifications to the PeopleSoft materials management system.

9. Participate in Lahey Health system expansion and integration projects. Participate as a member of the Supply Chain team on a variety of MMIS and non-MMIS programs and issues.

10. Trains new staff at Lahey Health in the use of the PeopleSoft materials management information system. Communicates changes and updates to all system users.

11. Organizational Requirements:
- Maintains strict adherence to the Lahey Health Confidentiality Policy.
- Incorporates Lahey Health Guiding Principles , Mission Statement and Goals into daily activities.
- Complies with all Lahey Health Policies. Complies with behavioral expectations of the department and Lahey Clinic.
- Maintains courteous and effective interactions with colleagues and patients.
- Demonstrates an understanding of the job description, performance expectations, and competency assessment.
- Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.
- Participates in departmental and/or interdepartmental quality improvement activities.
- Participates in and successfully completes Mandatory Education.
- Performs all other duties as needed or directed to meet the needs of the department.


Minimum Qualifications:

Education: Bachelors Degree or equivalent education and experience.

Licensure, Certification, Registration: None

Skills, Knowledge & Abilities: Supervisory/management skills for managing resources at diverse levels across functional areas (project specific). Ability to manage and balance conflicting priorities. Demonstrated negotiation skills with internal resources, external vendors and executive levels. Ability to conceptualize, analyze and evaluate large data sets. Manipulate data using pivot tables, VLOOKUP and other Excel tools.

Experience: Seven years experience with materials management information systems. Direct Healthcare inventory control experience. Must be able to act independently, take a proactive approach to problem solving and issue resolution and work well with all levels of the organization.


Shift DAYS

 How to Apply

Please apply directly online at http://www.laheyhealth.org/engage-with-us/careers. Use the Job ID number to quickly locate the appropriate job listing. Once you have located the desired job, click on the checkbox in the 'Select' column, and then click the 'Apply Now' button, located at the bottom of the screen. Please note you are only able to select 5 jobs at a time.



Contract Administrator

Yankee Alliance

Andover, MA



This position is responsible for ensuring the successful implementation of National Group Purchasing Organization (NGPO) contracts with a view toward maximizing cost savings through contract utilization. The Contract Administrator is also responsible for identifying regional contract opportunities, that compliment the NGPO portfolio, and negotiating with suppliers to bring meaningful cost savings to the membership via contract uptake. Successful performance in this position requires the ability to deal effectively with vendors, members, and the NGPO.

The Contract Administrator will work collaboratively with Account Management, Analytics, Finance, and other Contracting team employees to support members with their contracting initiatives.

       Essential duties include:  

  • Identify, implement, and monitor opportunities to aggregate member purchasing volume and negotiate improved pricing under the terms of NGPO contracts

  • Analyze marketshare, conversion, benchmarks and cross reference data for use in contract negotiations

  • Use member supported data for contract decisions

  • Negotiate contracts with vendors, build strategic relationships to bring value to the Yankee membership

  • Work with Yankee membership to identify the best contract choices; evaluate multi-source NGPO contracts based upon quality, representation, and cost

  • Identify regional contracts that compliment the NGPO portfolio opportunities, negotiate and execute final contract pricing, and implement contract uptake to increase cost savings to the entire membership

  • Investigate new vendors for potential contracts for all Yankee Alliance membership (includes but not limited to screening vendors that are soliciting contracts)

  • Investigate opportunities to maximize savings through a competitive bid process

  • Monitor existing contract volume and payment of administrative fees

  • Conduct business partner reviews to monitor contract uptake progress

  • Manage process to improve penetration and performance of business partners in member facilities

  • Resolve service or pricing issues related to contracts on behalf of membership

  • Analyze off contract spend and work with the Director of Contracting to identify opportunities for new Yankee Alliance contracts



  • Bachelor’s degree, or comparable experience, and minimum five years hospital purchasing experience preferred

  • Experience working for a medical supplier or in the medical insurance industry desirable


    Skill requirements:

  • Bachelor’s degree in Business Administration or an industry-related field
  • Thorough knowledge of NGPO and regional contracting processes
  • Thorough understanding of supply chain and product issues in departments such as Materials Management, Pharmacy, Food Service, OR, Imaging, Cardiology, Facilities Management, and Laboratory
  • Excellent interpersonal and presentation skills, ability to communicate with members and vendors
  • Good customer service skills
  • Strong organizational and analytical skills
  • Strong negotiation skills a must
  • Ability to work in a team environment
  • Flexibility, ability to work under pressure with short deadlines
  • Strong working knowledge of Excel, PowerPoint, Word,



Manager of Supply and Logistics

Mercy Medical Center

Springfield, MA

Full Time, 40 Hours, Day Shift


Mercy Medical Center, a part of Trinity Health-New England, is currently seeking a Manager of Supply and Logistics. S(he) will provide direction, management and implementation of all matters related to inventory/supply chain management, quality practices and systems, and distribution of supplies ensuring that the key drivers of cost, functionality and timeliness are met. The role is responsible for all matters on all campuses associated with logistics, storage/warehousing, receiving, supply distribution, inventory management, transportation, quality and support. The role will act as a liaison to the purchasing/contracting group in the acquisition of product and the resolution of any issues. Direct supervision of staff including interviewing, hiring, training, motivating and evaluating staff.



  • Bachelor’s degree in logistics/inventory/supply chain management or related field preferred.

  • Minimum of 5-7 years in healthcare material management or related experience.

  • Minimum of 5 years management experience


  • Supplier management and component supply awareness are important.

  • Strong working knowledge of database systems, PowerPoint, and MS Office suite.

  • Excellent analytical skills with the ability to collect and correlate information and data.

  • Excellent team, leadership, project management, and interpersonal skills.

  • Utilizes effective communication to provide excellent customer service.

  • Actively participates in performance improvement activities as it relates to job duties.

  • Demonstrates effective and culturally appropriate communications.


    For more information and to apply, please click here.

Trinity Health employs more than 120,000 colleagues at dozens of hospitals and hundreds of health centers in 21 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Trinity Health's dedication to diversity includes a unified workforce (through training and education, recruitment, retention and development), commitment and accountability, communication, community partnerships, and supplier diversity.


Diversity is important! An equal opportunity employer.


A member of Trinity Health-New England. A legacy of the Sisters of Providence